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Shining a Light – Developing and making accessible 35 years of visual practice by Black artists at 198

Role: Digital Archive Project Manager

Salary: £35,000 pro rata (0.6) plus Employer NIC and pension

Contract Period: August 2025 to July 2027

Reporting to: Director

Responsible for: Assistant Archivist and project volunteers

Closing date: Sunday, July 27th 2025.

We are looking for someone who is passionate about caring for cultural heritage (particularly that of marginalised groups and cultures) and understands the power this has for contemporary society.

Although having some previous experience of archiving (whether this be voluntary or otherwise) may be advantageous, we are looking for a candidate that will make the most of this opportunity and aligns themselves with the values and practices of 198CAL. We are particularly interested in receiving applications from people who are currently underrepresented within the creative, cultural and heritage sectors. This includes people of Colour, those from LGBTQ+ community, disabled and neurodiverse people, and those from lower socio-economic backgrounds.

Responsibilities

Lead the cataloguing, interpretation, and uploading of material to the 198 online archive.
Regularly update the archive website and manage the collation and digitisation of archival material.
Supervise and direct the cataloguing and uploading work through line management of an assistant archivist, who in turn manages a team of volunteers.
Provide archive training to 198CAL staff and volunteers.
Be the first point of contact for archive enquiries, including research and development, copyright permissions, and offers of archival material. Maintain a project database of contacts, enquiries, donors, partners, and relevant contacts.
Support, organise, and help deliver archive workshops, talks, and events as part of a community engagement programme.
Oversee the assistant archivist, videographer, project volunteers, and other freelance contributors.
Liaise with website designers to ensure the online archive is developed and maintained in line with the organisation’s archival standards and house style.
Oversee digitisation and tagging processes carried out by archive assistants and volunteers.
In consultation with the Director and steering group, make recommendations on the depth and thematic focus of cataloguing within the project’s timeframe and budget.
Provide expert advice on data protection, copyright, sensitive materials, and records management for the long- term archive strategy.
Ensure long-term preservation and accessibility of the digital archive by advising on the development of a new archive website.
Prepare reports for the 198 Board of Management and funders (e.g. interim and final reports for NHLF).
Create archival policies, procedures, and strategic plans for future management and maintenance of the archive.
Obtain copyright permissions for online archive content, working collaboratively with the staff team

How to Apply

Please send your C.V together with a statement of no more than 2 pages of A4 outlining why you would like to be considered for this role including the skills and experience you will bring that will help us make this project a success.

Application deadline Sunday July 27th 2025

Selected candidates will be invited for interview in late July, the exact date to be confirmed.

Please send your application to info@198.org.uk

Thank you for your interest in 198 Contemporary Arts and Learning !